Room Reservations

Reservation policies and procedures for booking a room in one of the college buildings on the Forty Acres.

How to Request a Room Reservation

The button below takes you to the room reservation system EMS. 

  1. Login using your UT EID. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms.
  2. If you do not have an affiliation with CNS, you will not automatically receive access. Please contact Arturo Compean, Jr. to request access to the CNS building you're looking to reserve. 
  3. Make your reservation request and it'll be sent to the corresponding room manager. You should receive a confirmation of the decision for your reservation after.

Any requests not made with a week's notice may not be responded to and may not be approved. Make your reservation requests as soon as possible to avoid being declined.

 Reserve a Room Now

Youth Policies

Student organization events cannot host unnaccompanied minors. Events must be chaperoned. The same would apply to faculty and staff accross the university. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. You may contact them at, or visit their website.

Rooms with Special Policies

J.T. Patterson Labs Bldg.

If you're requesting a room either in PAT 142PAT 313PAT 617 please review their terms and conditions on the Department of Integrative Biology Room Reservations page

Molecular Biosciences

If you're requesting a room that the Department of Molecular Biosciences manages, please use the CNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. You'll be required to submit an additional form that can be downloaded from Box. Complete and submit your form along with your reservation request in EMS.

NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. 

NMS 1.210 has some equipment failure. Please bring your own device (laptop, iPad, etc.) to use the projector.

MBS Room Reservation Form

Outdoor Areas – WEL Patio and NHB Loggia

If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. You'll be required to submit a form to use the space. The form can be downloaded from Box. Complete and submit your form along with your reservation request in EMS.

Welch Patio Agreement

The NHB Loggia is available from 8:00 am to 6:00 pm and unavailable from 11:30 am to 1:30 pm, Monday through Friday. Reservations will include a 15 minute set up and clean up. Please do not move the furniture. 

Norman Hackerman Building

Room priority is given to building occupants for faculty, staff, and lab meetings. Student requests for study sessions or TA hours are not allowed. After-hours access to the building is restricted.

Peter O'Donnell, Jr. Building

POB's Avaya Auditorium and conference rooms are reservable as-is. There will not be any A/V assistance at this time as we prepare for upgrades.

  • If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Website and search there.
  • If you regularly reserve rooms in POB, please contact Arturo Compean, Jr for permanent access in EMS. Otherwise, you can send an email to Arturo for availability.
  • Food is only allowed in POB if catered from O's Campus Cafe.

Robert A. Welch Hall

Classes, faculty, and staff will have priority in these rooms. Graduate students, undergraduate students, and  student organizations may request use of these spaces and may use them only with a confirmed reservation. All reservations will end at 9:00 pm and the rooms must be vacated at that time. Food is not allowed in the classrooms and conference rooms. Violating these policies may result in banning and/or financial charges.

T.S. Painter Hall

PAI 5.41 is not available for reservation by students. 

Checking Your Reservation Status

After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. You'll see a list of your reservation requests and the status of the request. If it is showing as "web request," your reservation is still pending.

Updating a Reservation

After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. You'll be given a list of your reservations. Click on the name of your reservation you are trying to change. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates.


If you're unable to get in touch with the room manager or would like to have your rooms added to EMS, please contact the EMS Department Administrator Arturo Compean, Jr.