About
NTT Faculty Reclassifications
Non-tenure track faculty reclassifications should be processed when a faculty's job duties have changed significantly and are therefore no longer consistent with the type of duties associated with their current job title, or when the proposed title is a better fit for their current responsibilities. Reclassifications can only be within the faculty member's current rank, and should not be used to try and bypass the promotion process (for example, faculty cannot be reclassified from an Assistant Professor of Instruction to an Associate Professor of Instruction). If the department is pursing reclassification for a faculty member who holds multiple faculty appointments in multiple departments, all of the appointments will need to be reclassified, since faculty cannot hold two different faculty titles simultaneously.
Track Changes VS Title Changes
Faculty reclassifications are processed as either track changes or title changes. Track changes should be processed when the faculty is jumping from one track to another due to a change in duties, for example, an Assistant Professor of Instruction being reclassified into an Assistant Professor of Practice. Title changes should be processed when a faculty member is making a lateral move into a similar position, for example, Lecturer being reclassified into an Assistant Professor of Instruction.
TT/T Faculty Reclassifications
Tenure-track or tenured faculty cannot be reclassified. On very rare occasions, a non-tenure track faculty may be reclassified into a tenure-track position. These reclassifications must receive prior approval from both the Dean and the Provost's Office. Please email Corolyn Holub for more information.
Process
Track Changes
The Department Chair should email the Associate Dean for Faculty Affairs if they believe one of their faculty should be reclassified into another track. If the Associate Dean for Faculty Affairs agrees, the department should then process the reclassification via a PAR, following the guidelines outlined in the PAR Handbook. PARs should include all documentation (minus than the Primary Language Form, which can be marked as "on file") listed on the PAR Checklist for Non-Tenure Track Faculty, including collecting new recommendation letters. PARs should also include a posting waiver and justification for the reclassification from the Department Chair, which replaces the Interfolio EEO report and job posting requirement on the checklist.
Completed PARs should be sent to Jyesha Alexander for the College's review.
Once the PAR has been final approved, departments will issue the official reclassification offer letter to the candidate. Accepted and signed offer letters should be sent directly to EVPP Academic Personnel Services for processing, with an electronic copy sent to Jyesha Alexander for filing. The APS team will then push the new appointment into Workday.
Title Changes
For lateral title changes, the department should submit the candidate's CV, a posting waiver with justification for the reclassification from the Department Chair, and a draft offer letter using the Reclassification Draft Offer Letter Template to CNS Faculty Affairs. If Associate Dean for Faculty Affairs approves the change, the reclassification will be sent to the Provost's Office for final approval.
Once the reclassification has been final approved, departments will issue the official reclassification offer letter to the candidate. Accepted and signed offer letters should be sent directly to EVPP Academic Personnel Services for processing, with an electronic copy sent to Jyesha Alexander for filing. The APS team will then process the title change in Workday.
Required Materials
Required Materials for Track Changes
- A PAR (including new recommendation letters)
- A Posting Waiver and justification from the Dept Chair
- NTT Reclassification Draft Offer Letter
Required Materials for Title Changes
- The candidate's CV
- A Posting Waiver and justification from the Dept Chair
- NTT Reclassification Draft Offer Letter
Questions or concerns: Contact Jyesha Alexander
