Candidates who were appointed at equivalent ranks at one or more other institutions immediately prior to their appointment at UT Austin may elect to combine effective years in rank at UT Austin with no more than three full years of service at the other institution(s) to satisfy the requirement for on-time promotion.
Candidates who elect to combine years of service must satisfy the following:
- The minimum required years of probationary (for Tenure-Track) or effective years in rank at UT Austin (for Tenured or PTF).
- At least three peer teaching observations across at least two different academic years at UT Austin must be included in the dossier.
Requirements
Candidates are required to solicit candid feedback from their Department Chair before deciding whether to elect to combine years of service.
The Department Chair must meet with Associate Dean for Faculty Affairs and/or the Dean to discuss the merits of the candidate's case. CNS Faculty Affairs Staff will reach out to Department Chairs prior to the scheduling the meeting to request materials to aid in the assessment of the candidate's case. The Associate Dean and Dean will provide recommendation on whether to proceed with the case after the meeting.
After the Department Chair receives the recommendation, the department administrator will submit a request to the Provost's Office using the Election to Combine Service Form on ServiceNow.
In the section "Required Approval Routing," please add the following:
- The faculty member requesting the extension
- The Department Chair
- Dean's Staff: Jacquelin Llado (jl6538). This field is required in CNS.
- Dean or Dean Designate: Shardha Jogee (sj989)
If approved by the Provost's Office, the faculty member will be informed in writing.
Rescinding an Approved Request
Rescinding an Approved Request to Combine Service
An approved request to combine service may be rescinded at the faculty member's discretion.
The request to rescind an approved Election to Combine Service request must be made no later than May 1st in the academic year immediately preceding the review year. The department administrator will submit a request to the Provost's Office using the Election to Combine Service Form on ServiceNow.
In the section "Required Approval Routing," please add the following:
- The faculty member requesting the extension
- The Department Chair
- Dean's Staff: Jacquelin Llado (jl6538). This field is required in CNS.
- Dean or Dean Designate: Shardha Jogee (sj989)
Timeline
Deadline to Submit Election to Combine Service Requests
The Election to Combine Service Request must be made no later than May 1st in the academic year immediately preceding the review year. Department Chair meetings with Associate Dean and/or the Dean must take place before the request is submitted via ServiceNow.
Deadline to Rescind Election to Combine Service Requests
The request to rescind an approved Election to Combine Service request must be made no later than May 1st in the academic year immediately preceding the review year.