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Reservation Policies and Procedures

 Reserve a Room Now

How do I request a reservation?

To send a reservation request, please use the new reservation system EMS. Login using your UT EID. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. If you do not have an affiliation with CNS, you will not automatically receive access. Please contact Arturo Compean Jr to request access to the CNS building you're looking to reserve. Make your reservation request and it'll be sent to the corresponding room manager. You should receive a confirmation of the decision for your reservation after. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. Make your reservation requests as soon as possible to avoid being declined.

Rooms with special policies

J.T. Patterson Labs Bldg.

If you're requesting a room either in PAT 142, PAT 313, PAT 617 please review their terms and conditions on the Department of Integrative Biology Room Reservations page

Molecular Biosciences

If you're requesting a room that the Department of Molecular Biosciences manages, please use the CNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. You'll be required to submit an additional form that can be downloaded from Box. Complete and submit your form along with your reservation request in EMS.

NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. 

NMS 1.210 has some equipment failure. Please bring your own device (laptop, iPad, etc.) to use the projector.

MBS Room Reservation Form

Outdoor Areas - WEL Patio and NHB Loggia

If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. You'll be required to submit a form to use the space. The form can be downloaded from Box. Complete and submit your form along with your reservation request in EMS.

Welch Patio Agreement

The NHB Loggia is available from 8:00 am to 6:00 pm and unavailable from 11:30 am to 1:30 pm, Monday through Friday. Reservations will include a 15 minute set up and clean up. Please do not move the furniture. 

Norman Hackerman Building

Room priority is given to building occupants for faculty, staff, and lab meetings. Student requests for study sessions or TA hours are not allowed. After-hours access to the building is restricted.

Peter O'Donnell Jr. Building

POB's Avaya Auditorium and conference rooms are reservable as-is. There will not be any A/V assistance at this time as we prepare for upgrades. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Website and search there. If you regularly reserve rooms in POB, please contact Arturo Compean Jr for permanent access in EMS. Otherwise, you can send an email to Arturo for availability. 

Robert A. Welch Hall

Classes, faculty, and staff will have priority in these rooms. Graduate students, undergraduate students, and  student organizations may request use of these spaces with a confirmed reservation. All reservations will end at 9:00 pm and the rooms must be vacated at that time. 

T.S. Painter Hall

PAI 5.41 is not available for reservation by students. 

How do I check on my reservation status?

After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. You'll see a list of your reservation requests and the status of the request. If it is showing as "web request," your reservation is still pending.

HOW DO i update my reservation?

After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. You'll be given a list of your reservations. Click on the name of your reservation you are trying to change. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates.

Who should I contact about EMS?

If you're unable to get in touch with the room manager or would like to have your rooms added to EMS, please contact the EMS Department Adminstrator Arturo Compean Jr.


The College's Campus Buildings

Science of the Forty Acres

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BIO Biological Laboratories
BOT Biological Greenhouse
FNT Larry R. Faulkner Nano Science and Technology Building
GEA Mary E. Gearing Building
GDC Bill & Melinda Gates Computer Science Complex & Dell Computer Science Hall
MBB Louise and James Robert Moffett Molecular Biology Building
NMS Neural Molecular Science Building
NHB Norman Hackerman Building
PAI T.S. Painter Hall
PAT J.T. Patterson Laboratories Building
PMA Physics, Math and Astronomy Building
SEA Sarah M. and Charles E. Seay Building
WEL Robert A. Welch Hall
WCH Will C. Hogg Building

Main UT Maps Website »
UT Parking Maps »



Brackenridge Field Laboratory

In the heart of Central Austin along the Colorado River, the 90-acre Brackenridge Field Lab provides easy access to natural experimental space for college biologists and ecologists and their students. The lab includes several ecosystems representative of Central Texas and state-of-the-art greenhouses.

Stengl "Lost Pines" Biological Station

Only 40 minutes east of Austin, the 208-acre Stengl "Lost Pines" Biological Station sits within the unique "Lost Pines" ecosystem near Smithville, Texas. The "Lost Pines" are a geographic outlier of Loblolly Pine (Pinus taeda) more than 120 miles west of the current limits of the species.

Lady Bird Johnson Wildflower Center

Located 10 miles south of downtown Austin, the Lady Bird Johnson Wildflower Center attracts millions of people with its mission to inspire the conservation of native plants through gardens, research, education, consulting and outreach programs. Officially designated the Botanic Garden and Arboretum of Texas, the center is free for UT students, faculty and staff with their UT ID and, as part of the college field station network, it offers opportunities to conduct unique research in a mixed oak-juniper savanna along the Balcones Escarpment with intermittent drainages and a network of cave and karst features.


This Marine Science Institute, perched on the shores of a Gulf Coast barrier island in Port Aransas, Texas, hosts the Department of Marine Biology. The department has full access to many unique marine ecosystems around the Gulf of Mexico and manages the Mission-Aransas National Estuarine Research Reserve, which encompasses 185,000 acres of coastal ecosystem.


The McDonald Observatory is one of the world's leading centers for astronomical research, teaching, and public education and outreach. Observatory facilities are located atop Mount Locke and Mount Fowlkes in the Davis Mountains of West Texas, which offer some of the darkest night skies in the continental United States. Home to the Hobby-Eberly Telescope, Star Parties and StarDate radio.


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The college’s faculty and staff are extraordinary, and each year we recognize members of our community who go above and beyond in their teaching, workplace and outreach efforts through our Excellence Awards program.

Staff Awards

The college's staff provide critical, exceptional support for its educational and research programs.

Learn more and submit a staff award nomination »

Explore past recipients of Staff Excellence Awards »

Teaching Awards

The College of Natural Sciences places an extraordinary emphasis on teaching and advising, and is proud to have a large number of award-winning faculty and advisors. 

Learn more and submit a teaching award nomination »

Explore past recipients of CNS Teaching Excellence Awards »

Outreach Awards

The college celebrates faculty and staff whose efforts to impact the community go above and beyond the day-to-day responsibilities of their job.

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Explore past recipients of Outreach Excellence Awards »

Honoring Diversity & Inclusivity

The College of Natural Sciences values the academic and community benefits that result from diversity, equity, and inclusion across campus. Special recognition, by way of CNS Diversity & Inclusivity Awards, will honor outstanding accomplishments of faculty, staff, students, and academic or administrative units whose powerful actions support the development of a diverse and inclusive university community.  Consideration of such accomplishments is integrated into the teaching, outreach, and staff nomination forms and review criteria.