So You're Submitting a Proposal...

 

FIRST STEPS: NOTIFYING THE OFFICE OF SPONSORED PROJECTS

All proposals submitted for sponsored research by UT-Austin faculty or staff must be approved, and in many cases, submitted by the University's Office of Sponsored Projects (OSP) or Office of Industry Engagement (OIE). Use this flowchart to determine which office you should contact. 

OSP and OIE require a minimum of four full business days before a sponsor's deadline to review your proposal materials. If your proposal is submitted to either office fewer than four business days before it is due, it will receive only a partial review, and the reviewing office will not be able to ensure that it is free of administrative errors. Letting OSP and OIE know as early as possible that you are preparing a proposal is the best way to ensure that your proposal will be comprehensively reviewed, approved, and submitted by the sponsor deadline.

To route a proposal to OSP or OIE for required review and approval, you will submit a Proposal Review Form (PRF) containing a few key details about the proposed projectvia the University's Research Management System (RMS). Learn more about submitting a proposal for University review and approval by visiting:

If your proposal involves -- either in part or exclusively -- a transfer of materials, you will need to complete a Materials Transfer Agreement (MTA). Learn more about submitting a proposal for University review and approval by visiting:

Often, as you begin to fill out sponsor-specific proposal applications, you will find they ask for institution-specific data, like UT-Austin's 'DUNS number', 'Congressional District', or an address for official sponsored project correspondence. The data most often requested can be found here: 

 

 

principal investigator (PI) status

All UT-Austin tenure-track faculty are automatically given PI status by OSP. Some employees holding non-academic approved research or administrative titles (e.g., Research Associates), may qualify for status while others must submit a formal request for PI status before OSP or OIE will submit a proposal naming the employee as the PI. Researchers in the College of Natural Sciences are not required to obtain Dean's Office approval for PI status requests and may submit these requests directly to OSP. Learn more about PI eligibility by visiting:

 

 

Financial conflict of interest (fcoi)  and financial interest disclosure (fid) forms

Financial Conflict of Interest (FCOI) compliance is required of all Covered Individuals on a proposal. The term "covered individual" refers to anybody who is responsible for the design, conduct, or reporting of research. While Covered Individuals include PIs, Co-PIs, Key Personnel and frequently graduate students, postdocs and technical staff, an individual's position, title, employment status (full or part-time), or percent effort devoted to the project do not factor into whether a person is considered a Covered Individual. It is the responsibility of the PI to determine which personnel working on a given project are Covered Individuals.

FCOI compliance is managed by the University's Office of Research Support and Compliance (RSC). All Covered Individuals on a project must complete online FCOI training and file a Financial Interest Disclosure (FID) form with the University before OSP will submit a proposal. Learn more about the FCOI policy, FCOI training, and FID forms by visiting:

 

If you have any questions about FCOI or FID policies or processes, contact: 

Office of Research Support and Compliance

coi@austin.utexas.edu

(512) 471-8871