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The poster session is your time to shine, a chance to present your research to your colleagues and our guests in a format which is a standard for scientific presentation. Almost all major scientific meetings have poster sessions, and posters are formatted in a standard way, so it's more than just a celebration of student research; it's preparation for a career in the sciences.

Date and Time 

The 2018 Undergraduate Research Forum will take place Friday, April 13th from 11am to 3pm, in the Shirley Bird Perry Texas Union Ballroom.

Registration

FOrum Registration deadline is Friday, February 23, 2018

To present a poster at the Forum, all participants must complete a registration via the FORUM REGISTRATION SITE by the deadline of Friday, February 23, 2018.

IMPORTANT NOTE FOR TEAMS: If you are presenting as a team, please select one member from your team to register first.  This step is important!  The first person to register for your team will be the main contact.  The main contact will create his/her registration profile and then will have the opportunity to send each team member an invitation to join this team and register for Forum.  Remember, each team member must complete their registration profile.  

Abstracts

ABSTRACTS ARE DUE BY MIDNIGHT ON MONDAY, MARCH 19, 2018

All abstract information will be submitted via the FORUM REGISTRATION SITE. Prior to the abstract deadline, March 19, you will be able to log back into your profile to complete your abstract information at any time. 

Guidelines for Creating and Submitting the Abstract

If you are presenting as a team, only the team leader needs to complete and submit the abstract. 

Questions regarding your abstract or abstract submission can be directed to Lynda Gonzales at lyndag@austin.utexas.edu.

Award Consideration & Requirements

Indicate on your registration if you or your team would like to be considered for an award. 

Resumes

RESUMES ARE DUE BY MIDNIGHT ON MONDAY, MARCH 19, 2018

To be considered for an award, you will be required to submit a resume. If presenting a poster as a team, a resume is needed for each team member. All resumes will be submitted via the FORUM REGISTRATION SITE. Please only upload either a Microsoft Word document or PDF.  Prior to the deadline, you will be able to log back into your registration profile to upload your resume. 

Research Supervisor Questionnaire

We will be contacting the research advisor you indicated on your registration form to fill out a quick questionnaire about you or your group and your research. Please be sure to let your research advisor know that we will be contacting them.

Poster Design

  • Your poster size must be  42" x 56" and be in a landscape layout.
  • Posters can be designed in Powerpoint and then saved as a PDF.
  • In Page Setup, set the size you would like your poster to be, which will be 42" x 56". Typical font size for the poster title at this scale would be around 90, with poster text around 24.
  • Please do not use dark backgrounds for your posters. These require too much ink and delays the printing processs.

For more assistance with poster design, see the Guide to Creating Research Posters or attend a Poster Design Workshop.

Poster Printing

To have your poster printed by TIDES, you will need to upload your poster file to the FORUM REGISTRATION SITE.  You can log back into your registration profile and upload your poster at any time. Be sure to send your poster file as a Microsoft PowerPoint or PDF only. 

Poster printing is provided free of charge by the college to students participating in the research forum. Students are welcome to print their own posters if they have access to alternative resources.

Posters will be displayed in the Texas Union Shirley Bird Perry Ballroom the day of the event. Poster frames will be provided and set up in advance.  Posters will be attached using large binder clips.  Binder clips will be provided.

Printing Dates

Poster printing will begin on Monday, March 19th.  It gets very busy the closer we get to the Forum.  It's highly recommended you upload your poster file to the FORUM REGISTRATION SITE early to ensure you get your poster printed! 

Posters Not Printed at TIDES

What if I already had my poster printed else where?

If your poster is printed elsewhere, we still need for you to provide us with an electornic copy of your poster. Please upload your poster file to the FORUM REGISTRATION SITE and email us at utcnsposters@gmail.com to let us know you do not need it printed because you already have a copy.  

Forum Schedule & Attire

SCHEDULE FOR THE DAY OF THE FORUM: Friday, April 13, 2018
The dress for the day of the Forum is business casual. Keep in mind that you will be standing for a long period of time so make sure your shoes are comfortable.

  • Poster Set-up on the Morning of the Forum, Texas Union Ballroom 
    Posters printed by the TIDES office as described above will be set up by Forum staff by 10am. You do not need to be present. If you are bringing your poster on the day of the event because you had it printed elsewhere, make sure it is put up by 10am.
  • 9:30-10:45 am: Presenters Check-In, Texas Union Ballroom
    Sign in at the Student Presenter table before going to your poster. Make sure to show up at least 10-15 minutes prior to the start of the event to have time to find your poster and get settled in. 
    Pick up a name tag which will have your poster number on it. 
    Pick up a blank card to indicate what time(s) you will be at your poster.
  • 11:00 am-3:00 pm: Undergraduate Research Forum Poster Session, Texas Union Ballroom
    We assume you or someone from your team (for group presentations) will be at your poster throughout the event from 11am-3pm. Yet, we know that you could have class during that time period that would pull you away. Our evaluators and other guests want to make sure they find a time to speak with you about your poster, so you will be given a card to hang on your poster that indicates the times you will be there.

 For additional questions, contact Lynda Gonzales (lyndag@austin.utexas.edu