Contact

PAI 3.04 
(512) 232-9358

Texas Institute for Discovery Education in Science
College of Natural Sciences
The University of Texas at Austin
103 W. 24th St., G2550
Austin, TX 78712

Lynda Gonzales
Director for Student Programs

The poster session is the student's time to shine, a chance to present your research to your colleagues and our guests in a format which is a standard for scientific presentation. Almost all major scientific meetings have "poster sessions," and posters are formatted in a standard way, so it's more than just a celebration of student research; it's preparation for a career in the sciences.

Find out everything you need to know about participating in the Forum in the
CNS Undergraduate Research Forum 2018 - Guide for Presenters

Date and Time
The 2018 Undergraduate Research Forum will take place Friday, April 13th from 11am to 3pm, in the Shirley Bird Perry Texas Union Ballroom.

Registration
To present a poster at the Forum, all participants must complete a registration via the FORUM REGISTRATION SITE by the deadline of Friday, February 23, 2018. If you are presenting as a team, each individual team member should register. Registration opens January 16, 2018.

Abstracts
Your abstract must be in this format: FORUM ABSTRACT SUBMSSION TEMPLATE. Save your abstract and name it as follows: your last name_your first two initials. 

All abstracts will be submitted via the FORUM REGISTRATION SITE (opens 1/16/18). Abstracts are due by midnight on Monday, March 19, 2018.

Questions regarding your abstract or abstract submission can be directed to Lynda Gonzales at lyndag@austin.utexas.edu.

Awards
Indicate on your registration form that you/your group would like to be considered for an award. To be considered, you will be required to submit a resume.  If presenting a poster as a team, a resume is needed for each team member. All resumes will be submitted via the FORUM REGISTRATION SITE (opens 1/16/18). Resumes are due by midnight on Monday, March 19, 2018.

We will be contacting the research advisor you indicated on your registration form to fill out a quick questionnaire about you/group and your research. Please be sure to let your research advisor know that we will be contacting them.

Poster Design

  • Your poster size must be  42" x 56" and be in a landscape layout.
  • Posters can be designed in Powerpoint and then saved as a PDF.
  • In Page Setup, set the size you would like your poster to be, which will be 42" x 56". Typical font size for the poster title at this scale would be around 90, with poster text around 24.
  • Please do not use dark backgrounds for your posters. These require too much ink and delays the printing process.

Poster Printing
Your poster file can be brought to PAI 3.04 or sent to utcnsposters@gmail.com for printing. When emailing your poster please title your attached document as follows: last name_first name_URF. Be sure to send your poster file as a PDF. Posters typically take 10 minutes to print (barring any formatting problems) and 15 minutes to dry depending on how dark the poster is (how much ink is used).

Poster printing is provided free of charge by the college to students participating in the research forum. Students are welcome to print their own posters if they have access to alternative resources.

Posters will be displayed in the Texas Union Ballroom the day of the event. Poster frames will be provided and set up in advance.  Posters will be attached using large binder clips.  Binder clips will be provided.

Printing Dates
Poster printing takes place March 20 – April 8. After April 8, poster printing is on a first come first serve basis. The final day for poster printing is Wednesday, April 11. It gets very busy near the end of this time period, so plan to get your poster file to the TIDES office early to ensure you get your poster printed! 

What if I already had my poster printed else where?
You will still need to provide us with an electornic copy of your poster. Please email your poster file to utcnsposters@gmail.com and indicate that you do not need it printed because you already have a copy.  

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SCHEDULE FOR THE DAY OF THE FORUM: Friday, April 13, 2018
The dress for the day of the Forum is business casual, but keep in mind that you will be standing for a long period of time so make sure your shoes are comfortable.

  • 9:30-10:45 am: Presenters Check-In, Texas Union Ballroom
    If we already have your poster, we will set it up for you. If you are bringing your poster, you will need to have it set up no later than 10:00am. 
    **In order to be eligible for an award you will need to have your poster set up by 10:00am.**    
                              
  • 11:00 am -3:00 pm: Undergraduate Research Forum Poster Session, Texas Union Ballroom
    You don’t have to be at your poster the entire time, but you should be there as much as your class schedule allows. You will be given a card to hang on your poster that indicates the times you will be there. Remember that evaluators, industry representatives, faculty members, and our special guests from MD/PhD programs are eager to speak with you, so be at your poster unless you’ve indicated otherwise on the card.

  • 3:00 – 4:00: Breakdown of posters, Texas Union Ballroom
    If you are unavailable for breakdown, all unclaimed posters will be taken to PAI 3.04 for later pick-up.

For additional questions, contact Lynda Gonzales (lyndag@austin.utexas.edu