Tenure-Track/Tenured Faculty

Step 1: Hiring Plans and Diversity Training

Hiring Plans

The Dean will provide each Department Chair with a written hiring plan and approval to recruit prior to the start of the fiscal year. Departments cannot begin recruitment until they have received their approved hiring plan.

Diversity Training

Once hiring plans have been received, Department Chairs and hiring committee members will complete diversity training offered by the Provost's Office in conjunction with the Division of Diversity and Community Engagement. Registration for the workshop is usually sent mid-summer via email by the Division of Diversity and Community Engagement. For more information about the faculty search committee workshops, please click here.

Step 2: Posting Recruitment Ads

Posting to Interfolio

Department administrative staff will use Interfolio to post all hiring ads. The Associate Dean for Faculty Affairs must approve your ad before it can be posted. If you do not have access to your department's Interfolio profile, please contact Corolyn Holub.

All positions created in Interfolio are automatically posted to the University's Faculty Recruitment website, the Chronicle of Higher Education, and the Diverse Issues in Higher Education job boards.

Diversity Statement

All ads must include the College's diversity statement: The College is interested in and values candidates who have experience working with diverse and underserved populations, and have demonstrated a commitment to improving the diversity, equity and inclusivity of their academic communities.

Step 3: Interviews and Department Visits

Pre-Approval for Interviews

TENURE-track CANDIDATEs

Department Chairs must send the Associate Dean for Faculty Affairs the following information before inviting selected tenure-track candidates for an interview:

Interfolio EEO Report
List of applicants selected for interviews (include gender and ethnicity for each applicant)

Only after the Associate Dean for Faculty Affairs approves the list of candidates can the department invite them for an interview. If the department would like to conduct a second round of interviews after the first round is completed to narrow down their approved list, they can do so without additional pre-approval from the College.

Tenured candidates

As soon as the department identifies a candidate for a tenured position, the Department Chair should loop in the Dean and Associate Dean for Faculty Affairs to discuss how to proceed with an interview. As part of that discussion, Department Chairs should send the CNS Faculty Affairs Office the following:

The candidate's CV
Short paragraph on the candidate's achievements

Prospective Employee Travel and Reimbursements

If the department is planning a visit for a faculty candidate that will include the candidate's partner or family, any travel expenses (both direct billed and out-of-pocket) for the partner or family that are directly related to the faculty candidate's visit can be reimbursed to the candidate. However, please keep in mind that these expenses are considered taxable to the prospective employee.

For any direct billed travel expenses (ex: airfare), a completed Non-Employee Travel Authorization Form is required by UT Travel Management Services. An Exempted Services Authorization Form and Employee/ Independent Contractor Classification Checklist (EICCC) are also required prior to the department processing any hotel or travel reimbursements for the faculty candidate and their family.

For more information on reimbursable expenses for faculty visits, please contact UT Travel Management Services.

Step 4: Pre-Approval for Tenure

TENURE-TRACK CANDIDATES

For tenure-track candidates, skip to step 6.

TENURED CANDIDATES

Pre-Approval for Tenure

Department Chairs must send the Associate Dean for Faculty Affairs the following information for tenured candidates after the initial interview but before the department is putting together the PAR:

Candidate's CV
Interfolio's EEO Report (if the recruitment was managed in Interfolio)
Tenure and tenure-track faculty demographic report
A brief description on how the candidate was identified and the rationale for selecting this finalist above others. Please explain the active steps taken to recruit a diverse pool of the most talented and accomplished candidates in the field.
A brief summary of the candidate’s research accomplishments
If applicable, request for fast-track approval in the rare case where the candidate’s record is unusually outstanding (e.g. Nobel Prize/Pulitzer Prize, prestigious national academy member).

The Associate Dean for Faculty Affairs will seek tenure pre-approval from the Provost's Office. Only after tenure has been pre-approved can the department move forward with the recruitment.

More information about tenure pre-approval can be found on the Provost's website.

Step 5: Ad Hoc Tenure Assessment

Tenure Assessment

Faculty candidates for Associate Professor with tenure or Professor with tenure must go through the College’s Ad Hoc Tenure Assessment at the time that the department or school is putting together the candidate’s PAR. Materials required for the review can be found on the Ad Hoc Tenure Assessment Checklist.

For this review, the CNS Office of Faculty Affairs will send the Department Chair a UT Box link to upload all materials listed on the checklist. Once reviewed by the College, tenure assessments and PARs are submitted together to the Provost’s Office for final review and approval.

For more information about the review, please contact Corolyn Holub.

Step 6: PARs, Job Requisitions and Offer Letters

Draft Offer Letters

Once departments have identified their top candidate, departmental administrative staff will provide the hiring details to the Associate Dean for Faculty Affairs using either of the following request forms:

CNS Faculty Affairs will draft the offer letter, working with the department to ensure that all funding sources have been identified and approved.

Job Requisitions

Job requisitions are required for all new faculty hires, and must be submitted and approved prior to creating the PAR. For tenure-track or tenured faculty members, job requisitions should be created in the Department Chair's PM supervisory organization. More information on how to create a job requisition for faculty can be found here.

Prior Approval Request (PAR)

Departmental administrative staff will create and submit the Prior Approval Request (PAR) in accordance with the approved draft offer letter. Note, tenured candidates will need to go through the college-level tenure review along with submitting a PAR (see "Ad Hoc Tenure Assessment" above). Please send completed PARs directly to Corolyn Holub. Official offer letters can only be sent to candidates once the PAR has been final approved by either the College (for tenure-track candidates) or the Provost's Office (for tenured candidates).

Official Offer Letters

CNS Faculty Affairs will issue the official offer letter to the department once the PAR has been final approved. Accepted and signed offer letters should be sent directly to EVPP Academic Personnel Services for processing, with an electornic copy of sent to Corolyn Holub for filing.

Timeline

Suggested Recruitment Timeline for Tenure-Track Candidates

Summer before recruitment year

Hiring plans are sent to Department Chairs.

August

Draft ads are sent to CNS Faculty Affairs for approval.

September

Ads are posted on Interfolio. Hiring committee completes diversity workshop and training.

November

Preliminary list of candidates to be interviewed is sent to the Associate Dean for Faculty Affairs for pre-approval.

December - February

Interviews are conducted.

March

Second visits are conducted for top candidates if needed. Faculty vote is conducted. PAR(s) are submitted to CNS Faculty Affairs.

Recruitment of Tenure-Track/Tenured Faculty