Step 2: Interviews and Department Visits

Faculty Interviews

Departments do not need pre-approval from the College to conduct interviews for any candidates whom they're considering for a non-tenure track faculty position, but must keep in mind departmental equity and fit. Interviews can be conducted either in-person or virtually.

Step 3: Draft Offer Letters

Draft Offer Letter Templates

Once departments have identified their top candidate, departmental administrative staff will create the draft offer letter using one of the following templates. Staff should work with their Department Chairs to ensure that all funding sources have been identified and approved prior to drafting the offer letter.

• Courtesy
• Lecturer or Professor of Instruction/Practice Series - 1 Year
• Lecturer or Professor of Instruction/Practice Series - Multi-Year
• Clinical Series - Multi-Year
• Modified Service
• Visiting
• Research
• Adjunct Professor Series

Step 4: PARs, Job Requisitions and Offer Letters

Job Requisitions

Job requisitions are required for all new faculty hires, and must be submitted and approved prior to creating the PAR. For non-tenure track faculty members, job requisitions should be created in the Department Chair's JM supervisory organization. More information on how to create a job requisition for faculty can be found here.

Prior Approval Request (PAR)

Departmental administrative staff will create and submit the Prior Approval Request (PAR) in accordance with the draft offer letter. All non-tenure faculty assignments are approved by the Associate Dean for Faculty Affairs. Please send completed PARs directly to Jyesha Alexander. Official offer letters can only be sent to candidates once the PAR has been final approved.

• PAR Checklist for Non-Tenure Track Faculty

Official Offer Letters

Departments will issue the official offer letter to the candidate once the PAR has been final approved. Accepted and signed offer letters should be sent directly to EVPP Academic Personnel Services for processing, with an electornic copy of sent to Jyesha Alexander for filing.

Timeline

Deadlines for Submitting NTT PARs

Below are the College deadlines for submitting non-tenure track PARs. Any PARs submitted after these deadlines may not be processed by the faculty member's first day, which could cause a delay in campus access and faculty compensation.

• August 1st for faculty starting in the Fall semester (September 1st)
• December 15th for faculty starting in the Spring semester (January 16th)

Helpful Links and Forms

Hiring Information

• Hiring Research Faculty

PAR Forms

• PAR Handbook
• PAR Checklist for Non-Tenure Track Faculty
• Appointment Process Summary
• Interfolio's EEO Report
• Attachment A Primary Language Determination
• Attachment B Descriptions of Levels of English Proficiency
• Attachment C Assesment of English Proficiency
• Attachment D Appointment Status Recommendation
• Posting Waiver
• How to Export a PAR Cover Sheet to PDF from Mainframe
• NTT Reference Letter Checklist

Faculty Onboarding

• Background Check Administration System (BCA)
• How to Request a Background Check
• Attachment B for 2-9991-PM - Information for New Non-Tenure Track Faculty Members