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  • TXShop is the online storefront for the University and is regulated by the TXShop Stewards.
  • TXShop provides departments with many of the same features they would expect from commercial shopping cart applications for the sale of products.
  • In special circumstances, TXShop can be used for accepting donations, however the setup process takes much longer and requires a special application that must be approved by the Development Office.
  • The initial store setup fee is $600 ($700 for stores accepting donations).
  • The renewal fee for the first fiscal year after setup is $375. For each fiscal year thereafter, the annual renewal rate is determined by the volume of sales the store generates:
    • Tier 1 (<$75,000 or total orders 0-500) - $750
    • Tier 2 ($75,001-$250,000 or total orders 501-3,000) - $800
    • Tier 3 (>$250,000 or total orders 3,001+) - $850
  • The TXShop Executive Oversight Committee will review the Service Level Agreement every July. The Committee will contact the store administrator(s) and CUBO Representative for any updates to the SLA or pricing required.

Process

  • New Store Setup
    1. Fill out the New Store Request Form.
    2. Route the completed form to the Dean's Office or send to financials@cns.utexas.edu.
    3. The CUBO Representative will sign the form after it has been reviewed.
    4. The approved form will be sent to txshop@austin.utexas.edu with a copy to the department contact.
    5. The request is reviewed by the TXShop Executive Oversight Committee for approval.
    6. Once the store is approved, the TXShop Steward will send the department contact additional forms that need to be completed.
    7. All forms requiring the CUBO Representative's signature should be forwarded to the Dean's Office for review and approval.
    8. After all forms have been received and approved by the TXShop Stewards, the store will be built. The Stewards will contact the department's store administrator(s) to create, test, and launch the store.
  • Account Change Request / Updated Service Level Agreement
    1. Fill out the Account Change Request Form or Service Level Agreement.
    2. Route the completed form to the Dean's Office or send to financials@cns.utexas.edu.
    3. The UBOC Representative will sign the form after it has been reviewed.
    4. The approved form will be sent to txshop@austin.utexas.edu with a copy to the department contact.

Tips

  • New Store Request Form
    • Tax deductible items are generally donation items that customers can deduct when calculating income tax. If the product being sold does not meet this criteria, do not check this box.
  • Bill Code Application Form
    • The income account number should be a -95 subaccount.
    • The expense account number for the credit card discount fee charges should be an expense subaccount (i.e. -50, -51, -56) but cannot be the -95 subaccount.
    • The sales tax line must be filled out even if the items being sold are sales tax exempt. The -95 subaccount can be used as the account number and the object should be 6032 (see the Office of Accounting's Handbook of Business Procedures, Part 5.5.1).
    • Using a 26-account for a TXShop requires special permission from the Office of Accounting. Please check with the TXShop Stewards before submitting a request with a 26-account.
  • Follow this link for information on Unrelated Business Income Tax (UBIT).

 CNS Dean's Office Contact: Adam Mena, 232-1088

TXShop information from the Office of Accounting's askUS.


 Last Modified 02 January 2018