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INTRODUCTION

A co-sponsorship is funding for a specific event or function, that is planned, hosted, and sponsored by an outside entity, where the University of Texas at Austin participates in the event and receives a benefit as well as recognition for the co-sponsorship. (Note: Any agreements or contracts relating to sponsorship needs to be signed by a person who has delegated signature authority, such as the Business Contracts Office.)

 

PROCEDURES

  • Completely fill out Co-Sponsorship Approval Form
  • Once complete, send to CNS Business Services [bservices@cns.utexas.edu]  for Dean’s signature/approval.
    • Use of noncentrally-funded designated funds (19-account), non-centrally funded auxiliary funds (29-account), gift funds (30-account), or all other appropriate accounts should complete the Co-Sponsorship Approval Form
    • Use of a sponsored project funds (26-account) should also complete the Co-Sponsorship Approval Form for Sponsored Projects and obtain approval from Sponsored Project Award Administration (SPAA).
    • UT student organizations are considered external entities and will be processed as external co-sponsorships
    • All promotional materials should include UT as a sponsor.
    • A detailed invoice is required from the group or organization in order to obtain college approval and make the payment.
    • If the agreement includes payment to the organization for a visitor’s fees or travel, a contract may be required.
  • The Office of Accounting obtains verification with the accountant assigned to non-26 accounts that co-sponsorships are allowable.

 


                                                                                                                                        Last Updated: 11 April 2017