Operational (Bservices Team)

What to Submit to the Bservices@cns.utexas.edu shared email – monitored by CNS Business Services

  • Documents that Route to Dean’s Office (NS FINSUPP Desk) for approval (Routing is cause by either use of Dean’s office account, supervisor reporting in HRMS to the Dean or a Dean’s office employee, Account paid/associated with in HRMS, and/or required by UT Policy)
    • RTA’s - VE5
    • Payments - VP1, VP2, VP5, VP7,
    • All Entertainment payments – VPE
    • Purchasing Documents – PO’s, PBU, PB4
    • AIS / APS
    • VT6
  • Items that Need the Dean’s/Representative’s Signature:
    • OOEF
    • APS
    • Foreign Travel on State Funds
    • Restricted Regions Foreign Travel Requests
    • Co-Sponsorships
    • Diner's Club Card Requests
    • Facility Use
    • Procard Limit Increase Requests

How to submit to Bservices@cns.utexas.edu for the items above:

  •  For any document that needs approve:
    • Document creators are to submit one email per one voucher as a scanned PDF to CNS Business Services (bservices@cns.utexas.edu) for review and approval. Please refer to the PDF imaging requirements for submitting PDF’s to business services for approval.
    • The email must have the Document ID in the subject – for approval
      • Ex: 30VPE999999 – For Approval
    • Business Services upon review and approval will notify creator. If the voucher is returned, please resubmit the updated PDF again to bservices@cns.utexas.edu for approval. Please reply to the original email chain, reattach the updated PDF of all the appropriate documentation, and change the Subject Line to begin with Resubmission.
      • Ex: Resubmission 30VPE999999 – For Approval
    • Creator(s) will then send original documentation to Accounts Payable for final approval
  • For Items that Require a Signature:
    • Please fill out the form/request completely. Provide all appropriate, relevant, and detailed information needed to approve
      • Ex: APS for Jane Doe - Need Approval
      • Ex: Co-Sponsorship Request - MSI - ARK Banquet
      • Ex: Foreign Travel on State Fund Request for Jane Doe


                                                                                                                              Last Updated: 28 August 2017

Human Resources


Items that Need the Dean’s/Representative’s Signature:

  •  Communication Device Allowance Requests– for Direct Reports to the Dean


Please also see CNS Human Resources site for more information.

                                                                                                                             Last Updated: 28 August 2017