University of Texas at Austin students may request resources from the CNS Dean’s Office for one-time needs. Requests will be considered by the CNS Leadership Team on a semester basis, as noted in the following timelines. Before applying, please note the following:

• Requests should be for one-time needs; recurring needs should be discussed with your unit leadership
• Resource requests cannot exceed $1,500; greater needs should be discussed with your unit leadership
• Requests are considered in the context of available resources, which vary from semester to semester
• Recipients may be offered partial allocations rather than their full funding request 
• Requests must articulate benefit to CNS and/or benefit to more than one individual student

SUBMISSION & REVIEW Timelines 

Online request Submissions: 

resource requests must be submitted online VIA the CNS Student One-Time Request Form.

Only complete requests submitted before the semester deadline will be considered. If you submit a request beyond a semester deadline, your request will automatically be considered in the following semester's cycle. Denied requests may be submitted again in future funding cycles.  

Questions? Please contact Melissa Taylor via email: melissa.taylor@cns.utexas.edu. 

Additional Funding Resources:

 Additional funding & support resources can be found on the CNS Student Life website:

• Student Organizations Funding Sources

• CNS Student Event Funding Resources

University of Texas at Austin faculty and staff may request resources from the CNS Dean’s Office for one-time needs. Requests will be considered by the CNS Leadership Team on a semester basis, as noted in the following timelines. Before applying for one-time funding, please note the following:

• Requests should be for one-time needs; recurring needs should be discussed with your unit leadership
• Resource requests cannot exceed $7,500; greater needs should be discussed with your unit leadership
• Requests are considered in the context of available resources, which vary from semester to semester
• Recipients may be offered partial allocations rather than their full funding request

Submission & Review Timelines 

Online Request Submissions:

RESOURCE REQUESTS MUST BE SUBMITTED ONLINE VIA THE CNS FACULTY & STAFF ONE-TIME FUNDING FORM.

Only complete requests submitted before the semester deadline will be considered. If you submit a request beyond a semester deadline, your request will automatically be considered in the following semester's cycle. Denied requests may be submitted again in future funding cycles.  

Questions? Please contact Melissa Taylor via email: melissa.taylor@cns.utexas.edu. 

Compliance Forms

An event would not be complete without the required paperwork. Below are some forms that you may need to complete according to the scope of your event. Check out the Terminology section below for more details on each.

• Official Occasion Expense Form (OOEF)
• Request Exception to Serve Alcohol (Due to Covid, this form is currently inactive)
• Food Distribution Request
• Request to Sponsor Off-Campus Groups (RG750)
• Request for Proposal (RFP)   

Tip: Risk Management Guidelines for Special Events provides specific risk management guidelines that should be considered before planning a sponsored event.

CONTRACTS 

For many event services, including venues, catering, and audio-visual, you will need to obtain a contract from the selected vendor. A Business Contract Review Form should be completed and submitted to the VPCFO’s office for review and signature. See Procedures for Submitting Business Contracts for Review, Approval and Execution for further details.

In addition, the University has specific agreements for the following:

• Hotels
• Photographers / Videographers (If you are working with someone on this list- which have a blanket contract in place with the University already- skip this step).
• Speakers

Tip: All contracts for hotels and catering with a value over $15,000 require Purchasing Office approval. Schools and departments must submit either three bids or an Exclusive Acquisition Justification (EAJ) request to their Purchasing Office buyer team. Once reviewed, the Purchasing Office will forward approval to the Business Contracts Office. This policy only applies to contracts with external providers. Internal University of Texas Austin units providing these services, such as AT&T Conference Center, Thompson Conference Center, Division of Housing and Foods, and others are exempt from procurement approval. The RFP and bidding process can take several months to complete, so make sure you are planning well in advance if you are working with a large budget.

Tip: The Handbook of Business Procedures is the definitive resource for your questions on University business procedures and fiscal oversight.