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Updates

 

The CNS Research Administrators’ Network (CNS RAN) is a university-recognized association of research administrators within the College of Natural Sciences. CNS RAN has the overarching goal of improving grants administration practices and facilitating open discussion about grants administration within the College. The group meets monthly to discuss best practices, changes and updates, and outstanding needs regarding grants administration.

 

UPDATE: DURING THE STAY HOME - WORK SAFE ORDER CNS RAN WILL MEET VIRTUALLY VIA ZOOM. SUBSCRIBE TO THE CNS RAN LISTSERV TO RECEIVE MEETING DETAILS.

 

Meetings are scheduled for 10:00 - 11:00 AM on the 2nd Wednesday of each month and are typically held in NMS 5.106. On occasion, the meeting location may change to accommodate a larger group, guest speaker, or facility tour. Room changes, agendas, and discussion summaries are distributed via email to the CNS Research Administrator Network listserv. Please contact Group Facilitator Yvette Canedo to be added to the distribution list. With supporting documentation CNS RAN meetings are acceptable credit hours provided the agenda and meeting activities are research administration related (this excludes tours). 

 

2019-2020 CNS Research Administrators Network Meeting Schedule:

  • Wednesday, September 11, 2019 - Kick-off meeting and celebration of CNS Research Support Staff! All CNS Research Administrators and Research Support Staff are invited to gather in a relaxed atmosphere to celebrate the beginning of the fiscal year and last year's job well done.
  • Wednesday, October 09, 2019 - CNS Spaces Tour  (RSVP required)
  • Wednesday, November 13, 2019
  • Wednesday, December 11, 201- Webinar Watch Party | The Lab: Advoiding Research Misconduct. RSVP BY 12:00PM on December 9.
  • Wednesday, January 08, 2020 
  • Wednesday, February 12, 2020 - CNS Spaces Tour (RSVP required)
  • Wednesday, March 11, 2020
  • Wednesday, April 08, 2020 - Virtual-only attendance via Zoom. Meeting details will be emailed to the CNS RAN listserv.
  • Wednesday, May 13, 2020 - Virtual-only attendance via Zoom. Meeting details will be emailed to the CNS RAN listserv.
  • Wednesday, June 10, 2020 - Virtual-only attendance via Zoom. Meeting details will be emailed to the CNS RAN listserv.
  • Wednesday, July 08, 2020
  • Wednesday, August 12, 2020 

 

Access the discussion summaries of past meetings here.

To learn more about CNS RAN or to receive meeting reminders, contact Group Facilitator Yvette Canedo, Sr. Grants and Contracts Specialist in the Department of Molecular Biosciences.

 

University of Texas at Austin students may request resources from the CNS Dean’s Office for one-time needs. Requests will be considered by the CNS Leadership Team on a semester basis, as noted in the following timelines. Before applying, please note the following:

  • Requests should be for one-time needs; recurring needs should be discussed with your unit leadership
  • Resource requests cannot exceed $1,500; greater needs should be discussed with your unit leadership
  • Requests are considered in the context of available resources, which vary from semester to semester
  • Recipients may be offered partial allocations rather than their full funding request 
  • Requests must articulate benefit to CNS and/or benefit to more than one individual student

SUBMISSION & REVIEW Timelines 

2019-20

Deadlines Fall Spring Summer
Requests 15-Sep 1-Feb 1-Jun
Funding Decisions 30-Sep 15-Feb 15-Jun

 

Online request Submissions: 

resource requests must be submitted online VIA the CNS Student One-Time Request Form.

Only complete requests submitted before the semester deadline will be considered. If you submit a request beyond a semester deadline, your request will automatically be considered in the following semester's cycle. Denied requests may be submitted again in future funding cycles.  

Questions? Please contact Melissa Taylor via email: melissa.taylor@cns.utexas.edu

 

Additional Funding Resources:

 Additional funding & support resources can be found on the CNS Student Life website:

 

University of Texas at Austin faculty and staff may request resources from the CNS Dean’s Office for one-time needs. Requests will be considered by the CNS Leadership Team on a semester basis, as noted in the following timelines. Before applying for one-time funding, please note the following:

  • Requests should be for one-time needs; recurring needs should be discussed with your unit leadership
  • Resource requests cannot exceed $7,500; greater needs should be discussed with your unit leadership
  • Requests are considered in the context of available resources, which vary from semester to semester
  • Recipients may be offered partial allocations rather than their full funding request

Submission & Review Timelines 

2019-20

Deadlines Fall Spring Summer
Requests 15-Sep 1-Feb 1-Jun
Funding Decisions 30-Sep 15-Feb 15-Jun

 

 

Online Request Submissions:

 

RESOURCE REQUESTS MUST BE SUBMITTED ONLINE VIA THE CNS FACULTY & STAFF ONE-TIME FUNDING FORM.

Only complete requests submitted before the semester deadline will be considered. If you submit a request beyond a semester deadline, your request will automatically be considered in the following semester's cycle. Denied requests may be submitted again in future funding cycles.  

Questions? Please contact Melissa Taylor via email: melissa.taylor@cns.utexas.edu

 

 

 

Compliance Forms

An event would not be complete without the required paperwork. Below are some forms that you may need to complete according to the scope of your event. Check out the Terminology section below for more details on each.

Tip: Risk Management Guidelines for Special Events provides specific risk management guidelines that should be considered before planning a sponsored event.

CONTRACTS 

For many event services, including venues, catering, and audio-visual, you will need to obtain a contract from the selected vendor. A Business Contract Review Form should be completed and submitted to the VPCFO’s office for review and signature. See Procedures for Submitting Business Contracts for Review, Approval and Execution for further details.

In addition, the University has specific agreements for the following:

Tip: All contracts for hotels and catering with a value over $15,000 require Purchasing Office approval. Schools and departments must submit either three bids or an Exclusive Acquisition Justification (EAJ) request to their Purchasing Office buyer team. Once reviewed, the Purchasing Office will forward approval to the Business Contracts Office. This policy only applies to contracts with external providers. Internal University of Texas Austin units providing these services, such as AT&T Conference Center, Thompson Conference Center, Division of Housing and Foods, and others are exempt from procurement approval. The RFP and bidding process can take several months to complete, so make sure you are planning well in advance if you are working with a large budget.

Tip: The Handbook of Business Procedures is the definitive resource for your questions on University business procedures and fiscal oversight.

 

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