Adding a Course

 

1st through 4th class days (1st and 2nd class days in the summer)

You may add a course using the online registration system. Be sure to check your Registration Information Sheet (RIS) for your specific access times.

 

5th through 12th class days (3rd and 4th class days in the summer)

To add a course, you must go to the specific department that offers the course you are attempting to add. Each department in the College of Natural Sciences can only assist students in registering for coursework in that specific department. For example, if you need assistance to register for a chemistry course, visit with the chemistry department.  Students registering for research coursework must be added by the 12th class day through the department offering the course.

 

13th through 20th class days (4th class day in the summer)

Adds after the 12th class day are extremely rare. There must be extenuating circumstances, such as administrative or departmental error. If you incur these circumstances, you must visit the CNS Dean’s Office (WCH 1.106) for more information. There are no adds after the 20th class day.

 

 

Dropping a Course

 

It is not possible for students to drop all classes or the last registered class. This will require you to withdraw (see withdrawal section) from the University for that particular semester.

 

1st through 12th class days (1st through 4th class days in the summer)

You may drop a course using the online registration system. Courses dropped during this time are removed from your record and will not count toward your six Q-drop limit. You may be refunded for hours dropped below 12. Please consult the flat rate schedule for more information.

 

After the 12th class day (4th class day in the summer) through the mid-semester deadline (or through the last class lecture during the summer)

All courses dropped during this time period will be recorded as Q-drops. When you Q-drop a course, a grade of “Q” is recorded on your transcript for that course. The “Q” will not affect your GPA. You will not be refunded for a course that is Q-dropped.

To initiate a Q-drop, you must visit the CNS Dean’s Office (WCH 1.106) or your CNS major advising center. The Q-drop process includes obtaining an academic advisor’s signature, and approval of the Dean’s Office.  International students must also obtain a signature from the International Office. Q-drop forms must be turned into the CNS Dean’s Office by the due date.  There are no exceptions or grace periods.

Note: Students who began full-time college enrollment at a Texas public institution for the first time in Fall 2007 semester or later will be limited to a total of six (6) dropped courses for academic reasons during undergraduate students.

 

Dropping a class for non-academic reasons before the mid-semester, Q-drop deadline

If you want to drop a course for a non-academic reason, you may apply for a non-academic drop. To initiate a non-academic drop, the College of Natural Sciences requires you to make an appointment with a CNS non-academic counselor (CNS Dean’s Office, WCH 1.106, 512-471-3796). It is important to note that non-academic appeals will only be considered with appropriate supporting documentation.

 

Dropping a class after the mid-semester, Q-drop deadline

Only two possible options exist for dropping a course following the mid-semester, Q-drop deadline:

1.     You may use the One-Time Exception (details listed in One-Time Exception section, below) if you have not already done so; or

2.     You must have an urgent and substantiated non-academic reason for dropping a course. To initiate a non-academic drop, the College of Natural Sciences requires you to make an appointment with a CNS non-academic counselor (CNS Dean’s Office, WCH 1.106, 512-471-3796). It is important to note that non-academic appeals will only be considered with appropriate supporting documentation

 

Dropping Below Full-Time Status (12 hours of registered coursework)

If you are registered for less than 12 hours of coursework in a fall or spring semester, you are considered a part-time student. This reduced registration level may impact:

  • Financial aid (including scholarships) – contact the Office of Student Financial Services to see if this affects your individual situation
  • On-campus housing (consult your Residential Advisor)
  • International status (contact the International Office)
  • Auto insurance
  • Medical insurance
  • Honors day status
  • Graduation date

 

One-Time Exception Drop

Undergraduate students who may not have urgent, substantiated, nonacademic reasons will be allowed to drop a single class or withdraw from the University after the deadline to drop or withdraw for academic reasons under the provisions of the One-Time-Exception (OTE).  The OTE may be invoked only once during the student's entire undergraduate career regardless of college the student was enrolled in at the time the exception was allowed.  The OTE and the former CNS One-time drop are considered to be separate drops.  The provisions of the OTE are as follows:

 

General Provisions

 

  1. The OTE does not apply to students in the Graduate School, the College of Pharmacy, the LBJ School of Public Affairs, the School of Law, or the School of Information.
  2. A student must submit the completed OTE form to the student's dean's office by the last class day.
  3. Any drop or withdrawal allowed under the OTE will be subject to the same academic and financial aid rules governing other drops or withdrawals taken during the semester.

 

Provisions for Drops

 

  1. A student may not drop a class in which a final grade has been assigned. This will be verified by the student’s dean’s office.
  2. A student may not drop a class if there are any pending investigations of scholastic dishonesty for the class in question. Any drop assigned will not be considered final until any investigations of scholastic dishonesty for the class in question are resolved.
  3. Drops allowed under the provisions of the OTE will be considered academic drops and will count toward the six-drop limit. Students who have reached the six-drop limit are not eligible to use the OTE to drop a course.

 

Provisions for Withdrawals

 

  1. Students who are requesting to use the OTE for a withdrawal will be allowed to withdraw regardless of current grades in classes.
  2. No instructors' signatures will be required on the form.
  3. Pending scholastic dishonesty will be verified by the student's dean's office with the Dean of Students Office.  Withdrawal will not be approved if there is a pending scholastic dishonesty case.
  4. Per University policy, withdrawals require a meeting with a non-academic counselor in the CNS Dean’s Office. Call 512-471-3796 to schedule an appointment with a non-academic counselor.

 

Leaving UT – Withdraw, Cancel Registration, or Take a Semester Off from UT

 

Withdrawing from UT (after the first class day)

Withdrawals must be initiated before the mid-semester deadline during a fall or spring semester, or the last class day (before finals begin) during a summer session. Per University policy, withdrawals require a meeting with a non-academic counselor in the CNS Dean’s Office. Call 512-471-3796 to schedule an appointment with a non-academic counselor.

 

Cancelling your Registration (before the first class day)

If you decide not to attend classes at the University for a semester in which you have already registered, you will need to cancel your registration. If you make this decision before you have paid any of your tuition (before the tuition payment deadline), you may cancel your registration online by dropping all of your courses. This removes all of your classes from your record and clears your tuition bill.

If you decide not to attend classes at the University after you have paid some or all of your tuition, you will need to visit the CNS Dean’s Office (WCH 1.106) with a photo ID to complete a cancellation form. If you receive financial aid, you will need to take your cancellation form to Student Financial Services (SSB 3.200) for clearance. If you are an international student, you will need to take your cancellation form to the International Office for approval. 

If it is not possible for you to visit the CNS Dean’s Office (WCH 1.106), you will need to email (CNSinfo@austin.utexas.edu) a request to cancel your registration.  In your request, include your name and EID, you will also need to include a brief explanation of why you are cancelling your registration and a brief explanation of why you are unable to come and sign your cancellation form. 

If the cancellation is received prior to the first class day - after your cancellation form has been processed by the University - you will be refunded all of your tuition (minus a $15 matriculation fee), and the classes you were registered for will be removed from your record.

 

Taking a Semester (or more) Off from UT

If you decide to take a break from attending classes at the University and make this decision before you register, you notify the University of your decision by not registering for classes. You can elect to return to the University in a future semester. If you miss a fall or spring semester, you will need to follow the University’s readmission guidelines.