Forms

Expense and Payment Related

Authorization for Professional Services          (Helpful Hints)
Available in Word or PDF. After you download it, you can fill it out with your information, print and bring it to the Dean's Office. Be sure to fill out both forms listed at this link. You will also have to fill out the Payee Information Form (PIF) (an interactive PDF file) if the person listed on the APS has never been paid


Annual request for outside employment
Available in Word or PDF. After you download it, you can fill it out with your information, print and bring it to the Dean's Office.

State Sales Tax Exemption Certificates

Departments are now able to print and sign their own State Sales Tax Exemption Certificates rather than requesting a copy from the Office of Accounting. Download form: 01-339 (Back) Texas Sales and Use Tax Exemption Certification (This is a PDF document)

Key Request Form

Please fill out the key request form and bring it to Mary Mansfield for Dean Peter Riley' signature.

Parking

Parking validation
Guidelines on how to obtain parking validation stamps to park on UT garages. If you are already familiar with the procedures, you will need to download a letter format from parking. The letter will require an account number and the Dean's Office signature approval. Download the Parking Validation Letter (PDF)

Personal

Biographical information
Update the University Directory address, phone number and other information and whether you want the information published in the University of Texas directory.

Pay check
Obtain a copy of your monthly earning statement similar to your paper check stub.

Pay check profile
Change pay check information such as number of exemptions, bank for direct deposit, etc.

Staff request for leave
Download this Word® form when you need to request vacation, funeral leave, comp time or any other time off. Your supervisor needs to sign it.

Time sheets
Submit and approve time sheets (for classified and A&P personnel only).

W-2 form
Obtain a copy of your W-2 form.

Travel Related

Faculty travel grants
Guidelines and form to apply for a faculty travel grant (for tenure/tenure track faculty only).

Foreign currency exchange rate
Quick Foreign currency calculator

Hotel Tax Exempt Form
UT employees should not pay for state tax when doing official business. Fill out this form and give it to the hotel to get your state exemption. The form is on the navigation bar near the bottom of the page.

Meals and lodging policy
Policy (as in the Handbook of Business Procedures)

Out-of-state per diem rates
Per diem rates (for state accounts only; not for 19 or 30 accounts)

State of Texas Contract Airline Fares
Airfare contract rates

State official mileage
The Texas Mileage Guide shows the mileage between locations and calculates the reimbursement based on a per-mile rate.

Student travel policy
This page contains policies and forms required for student travel for University organized or sponsored events. Check which form is needed under "Travel Related Forms" and "Student Insurance Related Forms."

Transportation policy
policy (as in the Handbook of Business Procedures)

UT travel policy
A complete guide with UT rules and guidelines directly from the Handbook of Business Procedures.

UT System

SSN Remediation
Information about SSN Remediation